Road & Right of Way Usage permit is required for activities such as:
- Block Parties
- Fairs
- Fundraisers
- Production/Filming
- Markets
- Parades
- Races, Runs, Walks, Bike Rides, Swims, etc.
that are within the City of West Kelowna that are a few hours to a weekend in duration.
Special Event Application Details
Application packages are available upon request from Engineering Services. Please complete the application package 45 days in advance of your proposed event and return in person or by email at eng.services@westkelownacity.ca.
In addition to the completed application, we require:
- Application fee (payable by debit, cash or cheque only) – non-refundable and must accompany the application.
- Map(s) of all areas involved, including the directional route for a parade, race or walk and a detailed traffic management plan, where required. At the discretion of Engineering Services, depending on the nature of the event, location, and timeline, this may include a letter to the residents and/or a public service announcement.
- A copy of your $5 million comprehensive general liability insurance document naming West Kelowna as an additional insured.
Once you have received a signed copy of your approved permit, we require supporting documents that must be supplied 10 days before your event:
- A copy of written notifications (email/letter) of the event to emergency services (Fire, ambulance, and RCMP)
- Updates or changes to any locations or timelines must be advised A.S.A.P.
- A $500 security damage deposit (cheque payable to the City of West Kelowna) will be held and not cashed unless required to satisfy damages to municipal property or infrastructure, as a result of the event.
Permitting these events helps the city address possible safety risks, liability concerns as well as pedestrian and vehicle accommodation (such as traffic control).
Any City of West Kelowna bookable Park, Trail, Sport, or Community Facility would be addressed through Recreation and Facility Bookings.