Procurement and Purchasing

The City of West Kelowna's Purchasing Department procures and keeps records of the City of West Kelowna's purchases of goods and services through accountable and transparent processes. The City's policies and procedures ensure that purchases go to the lowest qualified bidders, in cases where tenders are issued, and that prices paid are the best value to taxpayers, in matters where a formal tender process is not required.

Go now to our Bids and Tenders website.

Auctions and Sales of Surplus Goods

The City auctions off computer equipment and mobile devices on Ebay from time to time. Vehicles and larger equipment, in good working order, are sold through various other methods, but typically at local auctions. For more information on the sale of used city equipment, furniture, mobile devices and vehicles, please contact the Purchasing Department.

Becoming a City Vendor

If you are selling goods and providing services within the City of West Kelowna, you need to hold a current municipal or inter-community business licence. If you are producing and selling goods elsewhere and shipping them to the City of West Kelowna you must hold a valid business licence in the City in which you operate.

To be added as a City of West Kelowna supplier, please email the City's purchasing department and provide: your company's name; mailing and physical addresses; email address; website; the list of goods, services and authorized product lines, including brand names, that you provide; areas of service; and, delivery methods.

Bids, Requests for Proposals and Tenders

To view current tenders, review materials and submit proposals, please visit our Bids and Tenders website.

Policies

View our Purchasing Policy.

View our Procurement and Payment Card Policy.

If you have questions about purchasing and procurement matters not covered in our policies, please contact our Purchasing Department.

Procurement Terms and Conditions

The City of West Kelowna has limits on who can purchase goods and services and how they can be obtained. The limits are based on price and the type of product or service being purchased.

Please refer to our Purchasing Policy to review these guidelines.

Where no formal agreement is negotiated, but a supplier has accepted an assignment to provide goods and services to the City of West Kelowna, our Standard Terms and Conditions apply.