Delegation Requests

Appearing Before Council

Council Meetings are generally held the 2nd and 4th Tuesdays of each month in Council Chambers at the West Kelowna City Hall at 2760 Cameron Road. Committee of the Whole and Special Council Meetings are scheduled on an as required basis.

Council meetings (view meeting scheduleare open to the public. In order to speak on a subject you must be scheduled to appear as a delegation. Delegations are limited to five minutes.

Please note: Public Hearings follow different speaking procedures. Please go to the Public Hearings webpage for more information.

Appearing as a delegation is one option available to members of the public, but those who'd rather not speak before an open meeting of Council are welcome to instead write to:

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Apply to Appear as a Delegation

Choose one of two ways to submit your request:

  1. Complete it online
  2. Download, print, fill out and send it
If choosing Option 2: Send completed forms by email to or by fax to 778-797-1001.

If choosing Option 1 and you encounter problems submitting the form online: Please use Option 2.

About Delegation Requests

All delegations requesting permission to appear before Council or Committee of the Whole shall submit a written request to address the members of Council, including a written brief outlining their intended presentation. The provision of a written brief prior to the Tuesday meetings enables staff to provide Council with a copy of the intended presentation prior to the meeting in order to obtain any necessary background to properly consider the presentation.

Any request to appear before Council shall be received, in writing, prior to 1:00 p.m. on the Wednesday preceding the meeting in order to be placed as a new matter on the Council Agenda. The number of delegations on any agenda will be limited to four.

A request to appear before Council pertaining to an item already on the agenda shall be received up to Tuesday at 9:30 a.m. prior to the meeting.

All delegations shall be afforded five minutes to make their presentations and shall be restricted to the topic as indicated on their written submission.

About Subsequent Requests

Where a delegation has addressed Council on a particular issue, if a subsequent request is received from the same delegation to address Council on the same issue, and no new significant information is being provided, the City Clerk will be granted the authority to not place the item on the Agenda, but will circulate the request under separate cover as an item of general information.

Delegations concerning a bylaw where a Public Hearing has been held will not be permitted.

If you are on the Agenda to appear as a delegation at a Council meeting, please advise the City Clerk prior to the start of the meeting that you are in attendance, and you will be called upon when it is time to make your presentation to Council.

Note: This policy is based on the Delegation section of the West Kelowna Council Procedure Bylaw No. 0150.